Rationale
It is our intention to respect the privacy of children and their parents and carers, whilst ensuring that they access high quality early learning and childcare.
Aims
We aim to ensure that all parents and carers can share their information in the confidence that it will only be used to safeguard the welfare of their children.
Objective
To respect the privacy of parents/carers, who share information.
To be transparent in the way information we store is being used.
Guidelines
We keep two kinds of records on children attending our setting:
Learning Journals
These include observations of children in the setting, pictures of the children and their peers if we have permission, evaluations of learning, children’s own artwork and progress.
Personal records
- These include registration and admission forms, signed consents, allergy information, data checks, administration of medicine forms and signed accident slips.
- Staff will not discuss personal information given by parents/carers with other members of staff, except where it affects planning for the child’s needs.
- Staff induction includes an awareness of the importance of confidentiality in the role of the key person.
- Records and data are reviewed and updated yearly.
3. Safeguarding children who require additional support
- These files are stored in a locked filling cabinet, and access is limited to the Senior Management Team, who must sign each file in/out individually.
- SMT must sign the file in and out, stating the date, their designation and signature.
Other info
- Staff files remain confidential SLT.
- Students are advised of our confidentiality policy during induction and are required to respect it.
Access to personal records
Parents/carers may request access to any records held on their child and family following the procedure below.
Management Circular 90